MBAA Constitution

Constitution of the GW MBA Association

PREAMBLE – Mission Statement; Table of Contents.

(a) MISSION STATEMENT – The primary goal of the MBA Association (MBAA) is to improve the reputation of The George Washington University Graduate School of Business (GWSB) by enhancing the educational experience of its members through activities that promote student involvement and foster a sense of community. The MBAA will strive to present a unified student voice to the University administration by providing a forum for students to express their opinions, build consensus, and take action.

(b) TABLE OF CONTENTS – The table of contents for this Constitution is as follows.

ARTICLE I – NAME; DUTIES; AND MEMBERSHIP

Sec. 101 – Name

Sec. 102 – Administrative responsibility

Sec. 103 – Representative responsibility

Sec. 104 – Member eligibility

Sec. 105 – Discrimination

ARTICLE II – EXECUTIVE

Sec. 201 – Establishment of the MBAA Presidential and duties

Sec. 202 – Establishment of the MBAA Executive Vice Presidential and duties

Sec. 203 – Executive responsibilities

Sec. 204 – Establishment of the MBAA Treasurer and duties

Sec. 205 – Financial reporting

ARTICLE III – LEGISLATIVE AND OVERSIGHT

Sec. 301 – Establishment and composition of the MBAA board members

Sec. 302 – Fiduciary responsibilities

Sec. 303 – Vice President, Alumni Relations

Sec. 304 – Vice President, Career Development

Sec. 305 – Vice President, Events

Sec. 306 – Vice President, International Students

Sec. 307 – Vice President, Marketing & Communications

Sec. 308 – Vice President, Information Technology

Sec. 309 – Vice President, Recruitment

Sec. 310 – Vice President, Social Responsibility

Sec. 311 – Vice President, Accelerated MBA Program

Sec. 312 – Vice President, Global MBA Program

Sec. 313 – Vice President, HealthCare MBA Program

Sec. 314 – Vice President, Professional MBA Program

Sec. 315 – Meeting governance, voting, and bylaws

Sec. 316 – Amendments to the Constitution

ARTICLE IV – APPROPRIATIONS

Sec. 401 – Duties set forth by The George Washington University Student Association

Sec. 402 – Initial allocation budgeting

Sec. 403 – Direct Appropriations

Sec. 404 – Subsidiary responsibilities

Sec. 405 – Subsidiary criteria

Sec. 406 – Ad hoc funding requests

Sec. 407 – Ad hoc funding request requirements

ARTICLE V – ELECTIONS

Sec. 501 – Elections

Sec. 502 – Term length

Sec. 503 – Establishment of Election Committee

Sec. 504 – Ballot eligibility and appeals

ARTICLE VI – MISCILANIOUS DUTIES

Sec. 601 – Financial budgeting duties

Sec. 602 – Board meetings

Sec. 603 – Student petitions

Sec. 604 – Referendums

Sec. 605 – Recall

Sec. 606 – Vacancies

Sec. 607 – Executive vacancies

Sec. 608 – Member rights

Sec. 609 – Dismissal

 

 

Article I – Name; Duties; and Membership.

SEC – 101 – The name of this organization shall be the MBA Association of the School of Business, George Washington University, hereinafter referred to as the “MBAA”.

SEC. 102 – The MBAA will be the legislative and governing body over approving MBAA sub-groups, hereafter referred to as “subsidiaries”. The subsidiary/parent relationship shall be self-renewing each year, unless overturned by a 3/4 vote of the subsidiary membership.

SEC. 103 – The MBAA shall endeavor to be the voice of the student body and shall appear before members of the GWSB faculty on matters involving the student body whether brought forth by students or observed by members.

SEC. 104 – Only currently registered GW students are considered members of the organization, and membership is automatic upon registration. All members will abide by established University policies. Guests are welcome to attend events, but they cannot hold officer positions or handle money on behalf of the organization. No annual dues will be collected based by the MBAA.

 

SEC 105 – The MBAA will in no way discriminate by race, color, creed, gender, sexual orientation, national origin, or citizenship with respect to any activity sponsored by the club, including membership within the club.

 

 

Article II – Executive

SEC. 201 – The MBAA President shall

(a)    be the chief executive officer of the Association;

(b)    prepare the agenda for, and preside over, each meeting of the Board;

(c)    convene meetings of the MBAA Board;

(d)    ensure all Board members have no less than 5 business days notice of any regularly scheduled MBAA Board meeting;

(e)    convene emergency Board meetings as deemed appropriate by the President and Executive Vice President;

(f)     be responsible for the prompt and orderly execution of all resolutions adopted by the Board;

(g)    periodically report to the Board and recommend certain actions for their consideration;

(h)    appoint, with the advice and consent of a majority vote of the voting membership of the Board, temporary committee members all of whom shall serve at the will of the President; and

(i)     have the power to invite observers to Board meetings with the advice and consent of a majority vote of the voting membership of the Board.

 

SEC. 202 – The MBAA Executive Vice President shall

(a)    be responsible for noting any permanent or temporary resolutions to the MBAA bylaws;

(b)    assist the President convene meetings;

(c)    determine if a quorum is present at the meetings in order to transact business, keeping the minutes of the meetings, circulating those minutes to the members of the Board at least 48 hours prior to the next meeting, and forwarding approved minutes to the MBAA membership;

(d)    be responsible for scheduling rooms for general meetings and other on-campus activities as needed and act as liaison to the GW Scheduling Office, GWSB Office of Special Events, and other departments as determined by the Board.

(e)    serve as the parliamentarian during MBAA Board and General meetings;

(f)     conduct an annual review of the bylaws;

(g)    review the financial records of the MBAA on a quarterly basis and report his/her findings to the Board;

(h)    succeed to the Presidency upon the President’s resignation or impeachment;

(i)     assist the President in the execution of his/her duties;

(j)     coordinate special projects, including, but not limited to, charity events, community service, fund-raisers, and joint events with business schools of other universities;

(k)    hold one of the two seats for GW on the DC CMC and shall regularly report to the Board regarding the status of these projects and suggestions for improvement in the quality of student life.

 

SEC. 203 – The President, in collaboration with the Executive Vice President, shall

(a)    have signatory power over the financial accounts of the MBAA;

(b)    act as a liaison to the Dean and Associate Dean of the GWSB and to other student leaders within the University.

(c)    work with other student groups and University departments to further the MBAA mission.

 

SEC. 204 – The Treasurer of the MBA Association shall

(a)    be responsible for the proper maintenance of all financial accounts of the MBAA;

(b)    at the direction of the President, or the Executive Vice-President, he/she shall make all disbursements necessary for the prompt payment of the obligations of the Association for which funds have been appropriated by the Board;

(c)    prepare not less than two (2) complete financial reports as well as prepare ongoing financial reports each year at times to be determined by the President and the Board;

(d)    prepare an annual statement of accounts to be made available to all members of the MBAA.

(e)    be responsible for reporting funds from the George Washington Student Association (SA);

(a)    auditing and reconciling all MBAA accounts, and acting as a liaison to the SA finance committee and Vice President of Financial Affairs;

(b)    shall prepare an operating budget for the fiscal year commencing August 1st for approval by the Board no later than April 1st.

Article III – Legislative and Oversight

SEC. 301 – The MBAA Board shall be comprised of the following positions elected by a majority of voting MBA and MTA students:

(a)    Vice President, Alumni Relations

(b)    Vice President, Career Development

(c)    Vice President, Events

(d)    Vice President, International Students

(e)    Vice President, Marketing & Communications

(f)     Vice President, Recruitment

(g)    Vice President, Social Responsibility

(h)    Vice President, Accelerated MBA Program

(i)     Vice President, Global MBA Program

(j)     Vice President, HealthCare MBA Program

(k)    Vice President, Professional MBA Program

SEC. 302 – The MBAA Board members will have the responsibility to

(a)    attend all meetings called by the MBAA President and/or Executive Vice President;

(b)    introduce, consider, and vote on resolutions introduced by board members pursuant to Sec. 314 (b);

(c)    make reasonable efforts to be available to the MBA student body on any and all matters deserving of the board’s attention;

(d)    make reasonable efforts to honor the duties vested in them by the MBAA constitution and approved bylaws.

 

SEC. 303 – The Vice President of Alumni Relations shall

(a)    serve as a liaison to the George Washington School of Business alumni network on behalf of the MBAA;

(b)    be responsible for attending regular meetings with the Career Center staff to discuss employment and recruitment opportunities for MBAs, conduct regular communication with the alumni network to facilitate student/alumni relationships, and develop workshops and skills training (2 per semester) to further develop the professional skill sets of current students;

(c)    conduct oversight activities on relevant matters and, when necessary, propose legislative remedies to the MBAA pursuant to Sec. 314 (b).

SEC. 304 – The Vice President of Career Development shall

(a)    serve as a liaison to the F. David Fowler Career Center on behalf of the MBAA;

(b)    be responsible for attending regular meetings with the Career Center staff to discuss employment and recruitment opportunities for MBAs, conduct regular communication with the alumni network to facilitate student/alumni relationships, and develop workshops and skills training (2 per semester) to further develop the professional skill sets of current students;

(c)    conduct oversight activities on relevant matters and, when necessary, propose legislative remedies to the MBAA pursuant to Sec. 314 (b).

 

SEC. 305 – The Vice President of Events shall

(a)    be responsible for the coordination of all professional and social functions on behalf of the MBAA;

(b)    have oversight responsibilities of all subsidiary events including, but not limited to, Informal Public Outings (IPOs), fundraising, CSR, career, alumni, and international events, among others, and in concert with the MBAA;

(c)    manage all planning, scheduling, and event logistics of such events, and will responsible for working across the MBAA to ensure all programs are well-organized and well-executed;

(d)    conduct oversight activities on relevant matters and, when necessary, propose legislative remedies to the MBAA pursuant to Sec. 314 (b).

SEC. 306 – The Vice President of International Students shall

(a)    be responsible for forging a bond with the international student body and for acting as a liaison between the MBAA and the international community;

(b)    coordinate international student orientation with the International Students Office (ISO) and write at least one letter per semester to incoming international students;

(c)    assist the MBA Program Office in recruiting international students to serve as MBA Mentors;

(d)    conduct oversight activities on relevant matters and, when necessary, propose legislative remedies to the MBAA pursuant to Sec. 314 (c).

SEC. 307 – The Vice President of Marketing & Communications shall

(a)    be responsible for the development and distribution of all formal communications disseminated on behalf of the MBAA;

(b)    develop messaging for all MBAA events and initiatives, draft all formal MBAA communications (oral and written), provide strategic communications counsel to the MBAA Board, and compile and distribute all social media communications;

(c)    market MBAA programs to select audiences within the GW Network and to area press, as deemed appropriate;

(d)    conduct oversight activities on relevant matters and, when necessary, propose legislative remedies to the MBAA pursuant to Sec. 314 (b).

SEC. 308 – The Vice President of Information Technology shall

(a)    serve as a liaison to the GWSB Office of Information Technology and act as a student representative on matters involving technology needs;

(b)    serve as the board’s expert and lead on technology deployment;

(c)    conduct oversight activities on relevant matters and, when necessary, propose legislative remedies to the MBAA pursuant to Sec. 314 (b).

SEC. 309 – The Vice President of Recruitment shall

(d)    serve as a liaison to the GWSB MBA Office of Admissions and act as a student representative in the recruitment of qualified candidates across all MBA programs;

(e)    be responsible for attending admissions fairs, information sessions, and on-campus visit days;

(f)     Additionally, he/she will assist the Office of Admissions by providing a student perspective on candidate selection, and focus on prospective students who have a strong record of academic and professional accomplishment, as well as those who share the program’s global perspective and values of ethics and leadership;

(g)    conduct oversight activities on relevant matters and, when necessary, propose legislative remedies to the MBAA pursuant to Sec. 314 (b).

SEC. 310 – Vice President of Social Responsibility shall

(a)    represent the GWSB MBA program in all matters of social and environmental responsibility and sustainability;

(b)    be responsible for implementing and facilitating community service and socially responsible initiatives, as well as coordinating sustainable business school-related activities (at least 1 per semester);

(c)    Other responsibilities shall include coordinating with the School of Business, general administration, and the Sustainability Task Force to create new and innovative ways to further the School’s sustainable business achievements in concert with the Global MBA curriculum;

(d)    conduct oversight activities on relevant matters and, when necessary, propose legislative remedies to the MBAA pursuant to Sec. 314 (b).

Sec. 311 – Vice President of the Accelerated MBA Program (AMBA) shall

(a)    act as a liaison between the MBAA and the AMBA student body on any and all matters germane to the GWSB and MBAA;

(b)    represent the AMBA student body before the GWSB faculty on matters brought forward by students concerning academics, faculty, or other areas germane to the GWSB;

(c)    collaborate with each member of the MBAA on activities and efforts that may increase value to the AMBA MBA experience;

(d)    conduct oversight activities on relevant matters and, when necessary, propose legislative remedies to the MBAA pursuant to Sec. 314 (b).

Sec. 311 – Vice President of the Global MBA Program (GMBA) shall

(a)    act as a liaison between the MBAA and the GMBA student body on any and all matters germane to the GWSB and MBAA;

(b)    represent the AMBA student body before the GWSB faculty on matters brought forward by students concerning academics, faculty, or other areas germane to the GWSB;

(c)    collaborate with each member of the MBAA on activities and efforts that may increase value to the GMBA experience;

(d)    conduct oversight activities on relevant matters and, when necessary, propose legislative remedies to the MBAA pursuant to Sec. 314 (b).

Sec. 312 – Vice President of the Health Care MBA Program (HCMBA) shall

(a)    act as a liaison between the MBAA and the AMBA student body on any and all matters germane to the GWSB and MBAA;

(b)    represent the AMBA student body before the GWSB faculty on matters brought forward by students concerning academics, faculty, or other areas germane to the GWSB;

(c)    collaborate with each member of the MBAA on activities and efforts that may increase value to the HCMBA experience;

(d)    conduct oversight activities on relevant matters and, when necessary, propose legislative remedies to the MBAA pursuant to Sec. 314 (b).

Sec. 313 – Vice President of the Professional MBA (PMBA) shall

(a)    act as a liaison between the MBAA and the PMBA student body on any and all matters germane to the GWSB and MBAA;

(b)    represent the AMBA student body before the GWSB faculty on matters brought forward by students concerning academics, faculty, or other areas germane to the GWSB;

(c)    collaborate with each member of the MBAA on activities and efforts that may increase value to the PMBA experience;

(d)    conduct oversight activities on relevant matters and, when necessary, propose legislative remedies to the MBAA pursuant to Sec. 314 (b).

 

Sec. 314 – Pursuant to Sec. 202 (e), the Executive Vice President will serve as parliamentarian for MBAA meetings and will administrate voting procedures in a manner consistent with the following:

(a)    the President, Executive Vice President, Treasurer, and each Vice President be each allocated one vote on legislative matters;

(b)    legislative business will be resolved publicly by means of plurality vote;

(c)    any permanent resolution adopted by a plurality vote shall have the effect of a bylaw and such bylaws shall remain in force until amended or replaced by a subsequent Board;

(d)    any legislative business formally introduced for a vote subject to Sec. 314 (b) shall be openly considered by the board for a period of no less than 5 calendar days, unless unanimously consented by attending Board members at a regularly scheduled Board meeting.

(e)    the Board may choose to enact temporary resolutions consistent with the protocols mandated by Sec. 314 (b) which shall expire with the term of the enacting Board;

(f)     the Executive Vice President shall cause each permanent and temporary resolution to be published and kept available at all times for inspection by any member of the Association;

 

Sec. 315 – Amendments to the MBAA Constitution

(a)      Any member of the Board may propose amendments to this Constitution;

(b)      This Constitution may be amended by a vote of two-thirds (2/3) of the entire voting membership of the Board, but such votes must be subject to the protocols mandated in Sec. 314 (b);

(c)      any dispute as to the interpretation of the Constitution shall be decided using voting protocols in Sec. 314 (b).

 

 

Article IV – Appropriations

Sec. 401 – Pursuant to regulations set forth in The George Washington University Student Association Charter, the MBAA will serve as the parent organization to student organizations and clubs organized by GWSB graduate students, heretofore referred to as subsidiaries.  As such, the MBAA shall

(a)    have the responsibility to accept appropriations from The George Washington University Student Association;

(b)    have the responsibility to appropriate said appropriations to the MBAA and to its subsidiaries in a fair and transparent manner;

(c)    recognize subsidiaries as self-governing organizations that have chosen to ally themselves with the MBAA for mutual advantage and financial appropriations;

(d)    recognize subsidiary officers and meetings;

(e)    insist as condition of appropriations, that all subsidiaries shall be bound by the same rules and regulations that all GW student organizations are, and subsidiary officers shall be held responsible for the actions of its members. In turn, the subsidiary shall receive all the benefits and funding ensued to all GW student organizations.

 

Sec. 402 – Initial Allocation Budgeting

(a)    The fiscal year for all MBAA umbrella organizations will be from October 1 to September 30.

(b)    To ensure the prompt submission of the MBAA umbrella budget, all organizations must submit annual budgets by the second Friday of September or two weeks before The George Washington University Student Association budget submissions are due, whichever comes first.

(c)    Budgets will be submitted in excel format and sent via email to the Treasurer and Executive Vice-President of the MBAA.

(d)    A late submission may be accepted per the discretion of the President of the MBAA Association.

(e)    The President, Executive Vice President, and Treasurer may direct any subsidiary to revise their budget submission if ample rational exists.

(f)     Upon receipt of subsidiary budgets, the Treasurer of the MBAA will compile a master budget for submission to The George Washington Student Association by the submission deadline.

Sec. 403 – Direct Appropriations to Subsidiaries

(a)    Upon receipt of The George Washington University Student Association’s initial allocation, the MBAA will allocate funds appropriately between the MBAA and subsequent organizations.

(b)    Subsidiaries will be given five working days after the receipt of the initial allocation from the MBAA to submit a written appeal to the Board.  The MBAA will determine the appropriateness of the allocation using means pursuant to Sec. 314 (b).  As necessary, the MBAA board may determine adjustments as funds allow.

Sec. 404 – Subsidiary Duties and Responsibilities

(a)    During the budget process, subsidiaries shall be entitled to participate in the process of money allocation.

(b)    The subsidiary budget shall then become part of the total parent (MBAA) budget.

(c)    The subsidiary shall be awarded a percentage of allocated funds that their proposed budget is of the proposed parent. This amount cannot be spent without the authorization of the President of the subsidiary and must be used for events that are open to all MBAA members.

(d)    Spending must be in accordance with all GW laws and rules, unless approved by the MBAA President, Executive Vice President, and/or Treasurer.

Sec. 405 – Clubs or groups seeking to ally themselves with the MBAA must meet certain criteria to become subsidiaries.  Such criteria must include:

(a)    the club or group in question will submit an operational plan to the executive board along with a proposed budget.;

(b)    the club or group leader must also present its operational plan to the MBAA;

(c)    for the club or group to become a subsidiary, the club must pass approval by a vote subject to Sec. 314 (b), provided the proposed groups documents have been submitted and viewed by the Board.

Sec. 406 – Individual umbrella organizations can apply for additional funding throughout the fiscal year through co-sponsorship from the MBAA.  As such requests arise, the MBAA shall make reasonable efforts to accommodate such requests as funds become available.  Co-sponsorship will be awarded to those requests that meet one or more of the following criteria:

(a)    benefits students’ career/networking opportunities;

(b)    is defined as a Community Service activity;

(c)    enhances the GWSB brand; or

(d)    fosters a positive social environment for students.

(e)    Appeals will follow the same process as outlined Sec. 403 (b).

Sec. 407 – All adhoc funding requests made to the MBAA shall be subject to requirements set forth by the MBAA Board agreed to  via means pursuant to Sec. 314 (b).

Article V – Election Administration

Sec. 501 – During the first two academic weeks of November an open general election shall be held whereby succeeding members of the MBAA will be elected.

(a)    Only duly registered graduate students in the School of Business shall be eligible to vote.

(b)    One (1) representative shall be elected for each position provided for in the Constitution.

(c)    To be eligible for election, a candidate must be a duly registered MBA student in the George Washington School of Business.

(d)    A candidate for office must intend to remain a student and member for his/her full term of office.

(e)    Candidates are subject to the protocols set forth in Sec. 104 and 105 of the MBAA Constitution and any other regulation contained in subsequent MBAA bylaws.

(f)     The officers of the MBAA shall be elected by secret ballot, and the person receiving the plurality of votes for any office shall be elected.

Sec. 502 – Representatives shall be elected for a term of one (1) year.

(a)    The period between the election and assuming office shall be used as a transition and training period for all new officers.

(b)    The exiting officers shall provide at least one day of formal training as well as consult in an ongoing process.

 

Sec. 503 – Establishment of the Election Committee

(a)    There shall be an Election Committee consisting of at least two (2) students from the George Washington School of Business scheduled for graduation at the end of the current academic year.

(b)    These members shall be appointed by the President with the advice and consent of MBAA Board pursuant to the protocols subject to Sec. 314 (b).

(c)    The Election Committee shall:

  1. enforce all permanent resolutions of the Board pertaining to elections;
  2. adopt and promulgate such regulations and contribute to the impartial and expeditious conduct of all elections;
  3. determine whether candidates meet criteria set forth by the MBAA Constitution and bylaws;
  4. administrate all elections and referenda, and report the results thereof to the President and the Board.

 

Sec. 504 – Ballot eligibility

(a)    Whenever any person is removed from a ballot for reasons of ineligibility or for a violation of any resolution or regulation pertaining to elections, the candidate shall have the right to appeal the decision of the Elections Committee to the MBAA Board.

(b)    Candidate appeals shall be subjected to a Board vote pursuant to the rules set forth in Sec. 314 (b),

(c)    Should the Board fail to reverse the Committee’s decision via prior to the election, the Election Committee’s decision shall stand.

Article VI – Miscellaneous Duties

Sec. 601 – In addition to the aforementioned duties, the Board shall be empowered to:

(a)    accept all funds appropriated to the use of the MBAA by the School of Business, The George Washington University or any other person, group, organization, association, or corporation;

(b)    to raise all revenue necessary for the operation of the Association;

(c)    to appropriate funds for all obligations and expenditures of the MBAA;

(d)    to exercise such other legislative power as shall be necessary and proper for the efficient conduct of the affairs of the Association, and for carrying into effect the provisions of this Constitution;

(e)    administrate over appropriate allocations of all student space, whether for office space or for the holding of various activities.

 

Sec. 602 – The Board shall meet not less than once a week, except during the months of June, July, and August. Exceptions to this provision may be caused by a vote subject to Sec. 314 (b).

Sec. 603 – The MBAA Board shall have the responsibility to consider matters subject to the petition bearing the valid signatures of one hundred (100) current MBA students of the School of Business, hereinafter referred to as the “student body.”

Sec. 604 – Petitions bearing the valid signatures of one hundred members of the student body shall cause the Board to consider the conducting of a referendum on a specific resolution.

Sec. 605 – Petitions bearing the valid signature of three hundred members of the student body shall cause the Board to consider the conducting of an election to recall an officer or member of the Board. The election must be held within three (3) weeks of the Board’s affirmative decision and shall be administrated by the Election Committee.

Sec. 606 – In the event that a vacancy arises on the Board, the President shall, with the advice and consent of the Board via means subject to Sec. 3013 (b):

(a)    be filled by a proposed replacement made by the President or by a special election to be held within twenty-one (21) days following the vacancy;

(b)    in the event that more than two vacancies arise at the same time, then a special election must be held within the period as stipulated above. The special election shall be conducted by the Election Committee to fill the vacancies; the duly elected officers shall take office twenty-four (24) hours after their election has been certified by the Election Committee and reported by letter to the members of the Board.

 

Sec. 607 – In the event that the President and the Executive Vice President resign, terminate their membership in the Association, or are recalled subject to Sec. 605, the Board shall, by a majority vote of its remaining voting membership subject to means listed in Sec. 314 (b), select an Acting President. Thereafter, the Acting President shall order the Election Committee to conduct a special election to fill both vacancies; the duly elected President and Executive Vice President shall take office twenty-four (24) hours after their election has been certified by the Election Committee and reported by letter to the members of the Board.

Sec. 608 – Neither the President, nor the Executive Vice President, nor any member of the Board shall be removed from office except by a majority vote of the total membership of the MBAA.  No vote on the removal of any member of the Board shall be taken, unless notice shall have been given to the member in question at least five (5) calendar days prior to the vote.

Sec. 609 – Any member of the Board may be recommended by the President to the Board for removal if that member has at least three (3) unexcused absences from Board meetings during the course of a semester.  Should the Board move to dismiss the subject member, it shall do so pursuant to means under Sec. 608.